If you submitted a week for approval and then noticed a mistake — wrong workflow, missed entry, copy-paste typo — you can withdraw the submission to make it editable again, as long as your approver hasn't already approved it.
- Click Timesheets in the sidebar.
- Navigate to the week you submitted using the date selector.
- The submission bar at the top shows the status Pending approval.
- Click Withdraw submission.
- Confirm the action.
The week's status drops back to Unsubmitted. You can edit, add, or delete entries freely. Your approver's pending-approval list updates immediately — the week is removed from their queue.
When you're ready, click Submit Week for Approval again to resubmit.
What if the week is already approved?
Once approved, the Withdraw button disappears. To make changes to an approved week, ask an administrator to unlock it from the Approvals tab. The administrator can also reject the submission, which returns it to Unsubmitted for you to edit.
What withdrawal does NOT do
- It does not delete your time entries — they stay exactly as you left them; only the submission is rolled back.
- It does not affect entries from other weeks — withdrawal is scoped to the week you are looking at.
- It does not notify the approver beyond removing the queue entry — you do not need to message them separately.
Tip: Avoid the back-and-forth: review your week before clicking Submit. The Week view (see "How to view project-based timesheets") makes it easy to scan for missing days, weird durations, or repeated descriptions in seconds.
Note: Withdrawal is your action; your approver also has the option to Reject with a note, which puts the week back to Unsubmitted and notifies you with the rejection reason. Use whichever channel makes most sense — withdraw silently if you spotted it first, ask them to reject if you want the audit trail to show the back-and-forth.