Edit a teammate's permissions, role, billing rate, or employment details from the Users page.
- Open Settings > Users.
- Find the team member and click their name (or the edit icon next to it).
- Update any of the following:
- Access permission — Administrator, Manager, User, or Restricted.
- Role — the position used for billing rate defaults (Settings > Roles).
- Billing rate override — a per-person rate that overrides the role's default. Useful when an individual bills at a different rate than their position.
- Employment start date — used for prorating leave allowances.
- Employment end date — set when someone leaves; future-dated entries beyond this date are restricted.
- Public holiday calendar — assign the country/region whose holidays apply to this person.
- Auto-calculate leave — when enabled, leave allowance is prorated from the employment start date for the current calendar period.
- Click Save.
Changes apply immediately. Billing rate changes affect new time entries; historical entries keep the rate they were saved with.
Tip: To temporarily remove access without losing history, set the access permission to Restricted. To remove a user permanently, use the Deactivate action — their work history is preserved and they no longer count against your seat limit.