The TaxDome alternative without the annual lock-in
TaxDome bundles a client portal, e-signatures and automation into yearly contracts from $800 per user. ZenWorkflow runs workflows, time, billing, leave and AML/KYC month to month from €39 per user.
Choose ZenWorkflow if you want
- Monthly billing with no yearly commitment
- A simpler system your team learns in days, not a season
- AML/KYC risk assessment and screening built in
- Staff leave, capacity and several entities in one place
TaxDome is the better fit if
- A branded client portal with a mobile app is your top priority
- You send many documents for e-signature every week
- Two-way SMS and proposals from the same tool matter
- You can commit to a yearly contract per user
ZenWorkflow vs TaxDome at a glance
TaxDome is the richer client-facing tool. ZenWorkflow is the lighter, cheaper way to run the practice itself.
| ZenWorkflow | TaxDome | |
|---|---|---|
| Pricing | From €39/user/month | From $800/user/year, yearly only |
| Free plan | Free plan for one user and 10 clients | |
| Workflow and job management | Templates, checklists, owners, budgets and approvals | Pipelines, automations, recurring jobs |
| Client records and ownership | Contacts, directors, shareholders, ownership and history | CRM with contacts |
| Time tracking and timesheets | Weekly timesheets with submit-and-approve | Time tracking |
| Invoicing, estimates and credit notes | Invoices, estimates, credit notes and receipts | Invoices, recurring billing, payments |
| AML/KYC screening and risk assessment | PEP and sanctions screening, risk assessments, document expiry | |
| Staff leave and capacity | Requests, balances and a team leave calendar | |
| Multiple firms or entities | Several firms or entities from one login, fully isolated | One firm per account |
| Client portal | Secure magic-link sharing, no full client portal | Branded portal, mobile app, e-signatures |
| Integrated email inbox | Email sync and templates | |
| Document storage | Per-client files, Google Drive sync | Document management |
| AI assistant | In-app assistant plus Claude and ChatGPT connection | AI features in the platform |
| Reporting | Capacity, profitability, compliance and billing reports | Reporting |
| Contract | Monthly or yearly, no minimum seats | Yearly, paid upfront |
TaxDome details from its public pricing and feature pages and independent reviews, checked October 2026. Plans change: confirm on their site before deciding.
From €39/user/month (Practice) or €58/user/month with AML/KYC, billed monthly or yearly.
Everything is included at each tier: workflows, clients, time, billing, leave, reporting and the AI assistant, with AML/KYC on the Practice + AML plan. There are no per-module fees and no minimum number of users, and the free plan covers one user and ten clients.
From $800 per user per year (Essentials), billed yearly upfront.
Pro is $1,000 and Business $1,200 per user per year, with discounts for two- and three-year commitments and seasonal seats at $100 per month on Pro. That is roughly $67 to $100 per user per month, paid for the year in advance. Portal, e-signatures, automation and billing are included; AML/KYC screening and staff leave are not.
Why firms move from TaxDome
TaxDome is capable and reviewers say so. The same reviews explain why some firms leave.
Yearly, upfront, per user
Every seat is a yearly commitment paid in advance. ZenWorkflow bills monthly and lets you add or remove users as the team changes.
The learning curve
Reviewers consistently cite a long setup. ZenWorkflow is deliberately smaller and a team is working in it within days.
No AML/KYC
TaxDome has no screening or risk assessment. ZenWorkflow puts the due-diligence trail on the client record.
Work, not people
Leave, balances and capacity live elsewhere. ZenWorkflow plans around who is actually available.
A system your team learns in a week
Workflows are checklists with owners, dates and budgets. There is no pipeline language to learn and no automation builder to maintain; the structure lives in templates your firm already understands.
Due diligence that stands up to inspection
PEP and sanctions screening, structured risk assessments, identity and address verification and document expiry, all recorded against the client with a full history.
Pay monthly, grow when you grow
Add a seasonal hire for three months and remove them after. Billing follows your headcount, not a contract signed last year.
Switching from TaxDome in three steps
Guided onboarding imports your data and validates it with you before go-live. Most firms are running within a few weeks.
Export before renewal
Export contacts, accounts and documents from TaxDome ahead of your renewal date so the move costs nothing extra.
Import and verify
Import clients, contacts and jobs into ZenWorkflow; a specialist checks the mapping with you.
Templates and go live
Rebuild your pipelines as templates and start the next cycle in ZenWorkflow.
Switching from TaxDome?
What to export, how long it takes and what changes for your team, in one guide.
ZenWorkflow vs TaxDome: questions firms ask
Straight answers on pricing, migration and where each tool wins.
Yes for firms that want monthly billing, a smaller system and built-in AML/KYC. If a branded client portal with e-signatures and SMS is the core of how you work with clients, TaxDome remains stronger on that side.
TaxDome lists Essentials at $800, Pro at $1,000 and Business at $1,200 per user per year, billed yearly in advance, with discounts for longer commitments.
Client-facing features: the branded portal and mobile app, unlimited e-signatures, proposals and two-way SMS. ZenWorkflow focuses on running the firm and shares information with clients through secure links.
Yes. Export your contacts and documents from TaxDome and import them into ZenWorkflow. Guided onboarding validates the data before go-live.
The Practice plan is €39 per user per month, or €390 per user per year. Practice + AML, which adds PEP and sanctions screening, risk assessments and KYC document tracking, is €58 per user per month or €580 per year. A free plan covers one user and ten clients, and every paid plan starts with a 14-day free trial. There are no module fees or minimum seat counts.
Yes. ZenWorkflow is built in the EU and is used by accounting, audit, tax, legal and corporate-services firms across Europe and beyond. It bills in EUR or USD, supports multiple entities from one login and includes the AML/KYC due-diligence that EU and UK regulated firms need, without a US-tax or Companies-House-only focus.
Yes. Start a free trial with no credit card, import a handful of clients and run one real engagement end to end. Book a demo if you would rather see your own workflows set up first.
See how ZenWorkflow compares with other tools.
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See ZenWorkflow next to TaxDome on your own work
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